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how many u can answer? [message #282325] Wed, 21 November 2007 08:54 Go to next message
shruthy
Messages: 21
Registered: July 2007
Junior Member
1. invoice match option and invoice match level .............are these
two options are independent to each other .....it means suppose my
"invoice match option" is po receipt ....where as my "invoice match
level " is 2-way..........then how AP works in this case?

2. we know that supplier, customer information is global information
...........global means what? is it global withing BG or SoB? here
what i means is is this supplier, customer information is accessible
across SoB, or BG?

3.at what level do we set financials options and payable options in AP
in MO set up? means at BG level or LE level or OU level or Inv Org
level.....pls tell me both of them that is financials options as well
as payable options

4.how multi org structure and CoA structure is mapped?

5. in AR application rule sets and auto cash rule sets both are deals
with processing steps which AR will use to apply receipts against open
debit items and reduces the outstanding customer balance? then in what
way they are diffrent ? my understanding is that application rule sets
are used for manual receipts and where as auto cash rule sets are used
for auto receipts imported by auto lockbox...........is this
understanding correct or is there any seperate reason

6. how can u net AP and AR?

7. suppose i paid prepayment 100/- and i made purchases worth 70/- and
supplier has netted that prepayment against that invoice and refunded
that 30/- to me..............now how to account that 30/- refund
amount in my payables

you can answer to my mail id : shruthy.apps@gmail.com
Re: how many u can answer? [message #282369 is a reply to message #282325] Wed, 21 November 2007 12:56 Go to previous messageGo to next message
prashant_pathak
Messages: 263
Registered: February 2006
Location: California,US
Senior Member
1. invoice match option and invoice match level .............are these
two options are independent to each other .....it means suppose my
"invoice match option" is po receipt ....where as my "invoice match
level " is 2-way..........then how AP works in this case?

Quote:

1.Select one of the following options for Match Approval Level:
Two-Way: Purchase order and invoice quantities must match within tolerance before the
corresponding invoice can be paid.
Three-Way: Purchase order, receipt, and invoice quantities must match within tolerance before the
corresponding invoice can be paid.
Four-Way: Purchase order, receipt, accepted, and invoice quantities must match within tolerance
before the corresponding invoice can be paid.
If you enter an item, the default value for this field comes from the item information at the
organization level. If not defined there, the default comes from the item information at the
master level. If you do not enter an item, the default is from your Purchasing Options. See:
Receiving Controls, Options, and Profiles.


2. Select an Invoice Match Option:
Purchase Order: Payables must match the invoice to the purchase order.
Receipt: Payables must match the invoice to the receipt.
Choose Receipt if you want to update exchange rate information on the receipt or if you want your
accounting to use exchange rate information based on the receipt date. (If you use Periodic
Costing, you must match to the receipt to ensure accurate cost accounting.)
The Invoice Match Option defaults from the Supplier Sites window. You can change the Invoice Match
Option on the shipment until you receive against the shipment.
Note: The Invoice Match Option and the Match Approval Level are independent options. You can
perform whichever Invoice Match Option you want regardless of the Match Approval Level.

For example, you can set a PO to any one of the following examples:

#1 - PO#5049 - 2-way/Purchase Order
#2 - PO#5050 - 2-way/Receipt
#3 - PO#5051 - 3 way/Purchase Order
#4 - PO#5052 - 3 way/Receipt

The Invoice Match Option determines what document you can match the invoice two. In #2 & #4 If I
do not create a Receipt for these POs and try to match to the PO number, the system will not allow
me to. It will give me a

APP-SQLAP-10655: You cannot match to this document

You can match only to the document (purchase order or receipt) specified by the Invoice Match
option on the purchase order shipment. Either match to the specified document, or update the
Invoice Match option for the shipment and then complete this match.

The Match Approval Level determines what if any type of hold will be placed based on the Invoice
Tolerance setup.

So let's say we create a PO like #3 PO#5051 - 3 way/Purchase Order, however, we do not receive the
PO. In this case we will receive a qty hold because we have the PO set to 3 way matching.

Purchase order, receipt, and invoice quantities must match within tolerance before the
corresponding invoice can be paid.


2. we know that supplier, customer information is global information
...........global means what? is it global withing BG or SoB? here
what i means is is this supplier, customer information is accessible
across SoB, or BG?
Quote:

Supplier and customer are shared across SoB but their sites are not as they are defined at OU level


3.at what level do we set financials options and payable options in AP
in MO set up? means at BG level or LE level or OU level or Inv Org
level.....pls tell me both of them that is financials options as well
as payable options
Quote:

this requires more elaboration i.e. case to case basis.

Read Multiple Organizations in Oracle Applications, Release 11i


4.how multi org structure and CoA structure is mapped?

Quote:

It is not mapped you have to map it so there is guiadance given by oracle again....
Read Multiple Organizations in Oracle Applications, Release 11i


5. in AR application rule sets and auto cash rule sets both are deals
with processing steps which AR will use to apply receipts against open
debit items and reduces the outstanding customer balance? then in what
way they are diffrent ? my understanding is that application rule sets
are used for manual receipts and where as auto cash rule sets are used
for auto receipts imported by auto lockbox...........is this
understanding correct or is there any seperate reason
Quote:



XXX) Enter an Application Rule Set for this transaction type or select one from the list of values (optional). An Application Rule Set determines the default payment steps when you use the Applications window or AutoLockbox to apply receipts to
transactions using this type. If you do not enter a rule set, Receivables uses the rule set in the System Options window

XXX) Define AutoCash Rule Sets to determine the sequence of AutoCash Rules that Post QuickCash uses to update your customers account balances. You specify the sequence and the AutoCash Rules for each
AutoCash Rule Set. The AutoCash Rule Sets you define display as list of values choices in the Customers, Customer Addresses, Customer Profile Classes, and the System Options windows. Post QuickCash first checks the customer site, then the customer profile class, and finally at the system options level to determine the AutoCash Rule Set to use


6. how can u net AP and AR?

Quote:

Try Supplier Customer Netting report when one entity is a supplier and customer


7. suppose i paid prepayment 100/- and i made purchases worth 70/- and
supplier has netted that prepayment against that invoice and refunded
that 30/- to me..............now how to account that 30/- refund
amount in my payables
Quote:


credit supplier account debit bank / cash account


Regards
Prashant
Re: how many u can answer? [message #282783 is a reply to message #282369] Fri, 23 November 2007 07:35 Go to previous messageGo to next message
shruthy
Messages: 21
Registered: July 2007
Junior Member
thank you prashanth for your reply with patience

and sorry for my delay in replying to this

1. for first answer i conclude that invoice match option shall prevail over the invoice match level

2. for second one

does it mean that supplier information can be shared across BG

3 & 4. for third one ,,,can u send me a copy of MO document as i do not have an access to metalink

5. "Application Rule Set" are by "Applications window or AutoLockbox" and "AutoCash Rule Sets" are used by "Post QuickCash"

but here post quick cash is next step in the auto lock box process. then it means auto cash rule sets are used by auto lock box.

so both "Application Rule Set" & "AutoCash Rule Sets"......then in what way they both differ

6. Supplier Customer Netting report when one entity is a supplier and customer

here i want set ups required when one one entity is a supplier and customer not just report

7. if Cr. supplier account and Dr.bank / cash account but still prepayment is knocked out it will show the remaining balance of 30/- ..........it should be knocked out

pls reply prashanth

Re: how many u can answer? [message #283622 is a reply to message #282783] Tue, 27 November 2007 13:43 Go to previous message
prashant_pathak
Messages: 263
Registered: February 2006
Location: California,US
Senior Member
Hi,

I have attached the document for multiorg.

Prashant
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