C4: Content, Context, Collaboration & Community
There’s still time to register for the webinar that Fishbowl Solutions and Oracle will be holding tomorrow from 1 PM-2 PM CST! Innovation in Managing the Chaos of Everyday Project Management will feature Fishbowl’s AEC Practice Director Cole Orndorff. Orndorff, who has a great deal of experience with enterprise information portals, said the following about the webinar:
“According to Psychology Today, the average employee can lose up to 40% of their productivity switching from task to task. The number of tasks executed across a disparate set of systems over the lifecycle of a complex project is overwhelming, and in most cases, 20% of each solution is utilized 80% of the time.
I am thrilled to have the opportunity to present on how improving workforce effectiveness can enhance your margins. This can be accomplished by providing a consistent, intuitive user experience across the diverse systems project teams use and by reusing the intellectual assets that already exist in your organization.”
The post Reminder: Fishbowl Solutions Webinar Tomorrow at 1 PM CST appeared first on Fishbowl Solutions' C4 Blog.
On Thursday, December 4th from 1 PM-2 PM CST, Fishbowl Solutions will hold a webinar in conjunction with Oracle about our new solution for enterprise project management. This solution transforms how project-based tools, like Oracle Primavera, and project assets, such as documents and diagrams, are accessed and shared.
With this solution:
- Project teams will have access to the most accurate and up to date project assets based on their role within a specific project
- Through a single dashboard, project managers will gain new real-time insight to the overall status of even the most complex projects
- The new mobile workforce will now have direct access to the same insight and project assets through an intuitive mobile application
With real-time insight and enhanced information sharing and access, this solution can help project teams increase the ability to deliver on time and on budget. To learn more about our Enterprise Information Portal for Project Management, visit Fishbowl’s website.
Fishbowl’s Cole Orndorff, who has 10+ years in the engineering and construction industry, will keynote and share how a mobile-ready portal can integrate project information from Oracle Primavera and other sources to serve information up to users in a personalized, intuitive user experience.
The post Upcoming Webinar: Innovation in Managing the Chaos of Everyday Project Management appeared first on Fishbowl Solutions' C4 Blog.
This blog post was written by Matt Rudd, Enterprise Support Team Lead at Fishbowl Solutions. Matt has participated in multiple WebCenter 11g upgrades during his time with Fishbowl, and recently developed a solution for an issue he ran into frequently while performing upgrades.
With the release of the ADF Content UI for WebCenter Content, it has become clear that the long-term road map for folder-based storage within WebCenter Content is based on enterprise libraries. The new Content UI only allows you to browse content contained within these libraries, which are top-level “buckets” of logically grouped content for your enterprise. However, content (i.e. files) cannot be added directly under an enterprise library. One or more folders must be added under an enterprise library, and then files can be directly added to the folders. The enterprise libraries container can also be viewed via the legacy WebCenter Content UI by navigating to Browse Content->Folders, as shown below.
In order to use the ADF Content UI with existing folders and content, they need to be migrated to enterprise libraries via the Move command on a folder’s action menu.
For customers that have been using folders-based storage within WebCenter Content for a number of years, this can be especially difficult. Changes involving special characters and double spaces have presented problems, as well as other more challenging issues. The most challenging has been the nondescript error message “Unable to update the content item information for MyContent.” This error message pops up repeatedly for content that is not in workflow, is in Released status, has no other errors related to the content of any kind, and to which the moving user has full admin permissions. In addition, the content can be moved individually without issue, but not as part of a Framework Folders to enterprise libraries migration.
During the course of alleviating errors for a successful enterprise libraries migration, we discovered that if we copied the folders but moved the content, we were able to successfully migrate the majority of the content while still being able to clean up special character issues as necessary. In order to do this efficiently for large folder structures, the process needed to be automated.
Rather than building a custom component, we opted to build a custom RIDC application to recursively copy all, or any portion of, a folder structure from one parent to another while moving the content to the newly copied destination. This flexibility, along with ensuring that duplicate folders were not created in the destination folder structure, allowed us to run the application as many times as necessary. If a folder failed to move due to an issue (e.g. disallowed special character), the folder name could be changed and the application could re-run to only recursively process that folder. The number of content items under a particular level of the folder structure was verified with database queries to ensure all content was moved before deleting the old, and now empty, folder structure. This iterative process allowed us to migrate approximately 50,000 folders that contained 400,000 content items in about 15 hours. However, this was after rigorously testing the content migration in development and staging environments to alleviate as many content and folder issues as possible prior to the go-live migration. The RIDC application used no custom services of any kind and relied solely on those provided by core WebCenter Content and the Framework Folders component.
The post Enterprise Libraries: The Next Iteration of WebCenter Folders appeared first on Fishbowl Solutions' C4 Blog.
This month, the Fishbowl team presented two webinars on integrating a Google Search Appliance with a WebCenter or Liferay Portal. Our new product, the GSA Portal Search Suite, makes integration simple and also allows for customization to create a seamless, secure search experience. It brings a powerful, Google-like search experience directly to your portal.
The first webinar, “The Benefits of Google Search for your Oracle WebCenter or Liferay Portal”, focused on the Google Search Appliance and the positive experiences users have had with incorporating Google search in the enterprise.
The second webinar, “Integrating the Google Search Appliance with a WebCenter or Liferay Portal”, dove deeper into how the GSA Portal Search Suite and how it improves the integration process.
The following is a list of questions and answers from the webinar series. If you have any other questions, please feel free to reach out to the Fishbowl team!
Q. What version of SharePoint does this product work with?
A. This product is not designed to work with SharePoint. Google has a SharePoint connector that indexes content from SharePoint and pulls it into the GSA, and then the GSA Portal Search Suite would allow any of that content to be served up in your portal.
Fishbowl also has a product called SharePoint Connector that connects SharePoint with Oracle WebCenter Content.
Q. Is Fishbowl a reseller of the GSA? Where can I get a GSA?
A. Yes, we sell the GSA, as well as add-on products and consulting services for the GSA. Visit our website for more information about our GSA services.
Q. What is the difficulty level of customizing the XSLT front end? How long would it take to roll out?
A. This will depend on what you’re trying to customize. If it’s just colors, headers, etc., you could do it pretty quickly because the difficulty level is fairly low. If you’re looking at doing a full-scale customization and entirely changing the look and feel, that could take a lot longer – I would say upwards of a month. The real challenge is that there isn’t a lot of documentation from Google on how to do it, so you would have to do a lot of experimentation.
One of the reasons we created this product is because most customers haven’t been able to fully customize their GSA with a portal, partly because Google didn’t design it to be customizable in this way.
Q. What versions of Liferay does this product support?
A. It supports version 6.2. If you have another version you’d like to integrate with, you can follow up with our team and we can discuss the possibility of working with other versions.
Q. Do you have a connector for IBM WCM?
A. Fishbowl does not have a connector, but Google has a number of connectors that can integrate with many different types of software.
Q. Are you talking about WebCenter Portal or WCM?
A. This connector is designed for WebCenter Portal. If you’re talking about WCM as in SiteStudio or WebCenter Content, we have done a number of projects with those programs. This particular product wouldn’t apply to those situations, but we have other connectors that would work with programs such as WebCenter Content.
Q. Where is the portlet deployed? Is it on the same managed node?
A. The portlets are deployed on the portlet server in WebCenter Portal.
Q. Where can we get the documentation for this product?
A. While the documentation is not publically available, we do have a product page on the website that includes a lot of information on the Portal Search Suite. Contact your Fishbowl representative if you’d like to learn more about it.
Q. What are the server requirements?
A. WebCenter Portal 11g or Liferay 6.2 and Google Search Appliance 7.2.
Q. Does this product include the connector for indexing content?
A. No, this product does not include a connector. We do have a product called GSA Connector for WebCenter that indexes content and then allows you to integrate that content with a portal. Depending on how your portal is configured, you could also crawl the portal just like you would in a regular website. However, this product focuses exclusively on serving and not on indexing.
Q. How many portals will a GSA support? I have several WebCenter Content domains on the same server.
A. The GSA is licensed according to number of content items, not number of sources. You purchase a license for a certain number of content items and then it doesn’t matter how many domains the content is coming from.
Fishbowl will host a series of webinars this month about integrating the Google Search Appliance with an Oracle WebCenter or Liferay Portal. Our new product, the GSA Portal Search Suite, fully exposes Google features within portals while also maintaining the existing look and feel.
The first webinar, “The Benefits of Google Search for your Oracle WebCenter or Liferay Portal”, will be held on Wednesday, October 15 from 12:00-1:00 PM CST. This webinar will focus on the benefits of using the Google Search Appliance, which has the best-in-class relevancy and impressive search features, such as spell check and document preview, that Google users are used to.
The second webinar, “Integrating the Google Search Appliance and Oracle WebCenter or Liferay Portal”, further explains how Fishbowl’s GSA Portal Search Suite helps improve the process of setting up a GSA with a WebCenter or Liferay Portal. This product uses configurable portlets so users can choose which Google features to enable and provides single sign-on between the portal and the GSA. The webinar will be held on Wednesday, October 22 from 12:00-1:00 PM CST.
For more information on the GSA Portal Search Suite, read our previous blog post on the topic.
The post Upcoming Webinar Series: Using Google Search with your Oracle WebCenter or Liferay Portal appeared first on Fishbowl Solutions' C4 Blog.
Fishbowl’s GSA Portal Search Suite introduces JSR-286 portlet integration that brings Google search to Oracle WebCenter and Liferay Portal
Integrated Google search has arrived for Oracle WebCenter and Liferay Portal. Last week, Fishbowl Solutions announced the GSA (Google Search Appliance) Portal Search Suite. This is Fishbowl’s fourth product for the Google Search Appliance, and introduces a productized integration that exposes Google search features like spelling suggestions, dynamic navigation, and document previews directly within the portal.
Previous integrations between the GSA and WebCenter or Liferay Portal had to be heavily customized to expose similar search features and functionality. In most cases, extensive customization was needed even when adding only one new search feature, such as autocomplete query suggestions, to portal search pages. Additionally, such customization had to be done by someone with specialized technical expertise including portal development, familiarity with the GSA response format, and XML transformation. Alternately some organizations have used the GSA’s built-in stylesheet typically directing users to search functions outside of the portal either as an iframe or a completely separate search page. This disconnect devalues the portal as being the single, universal location to access enterprise information, and detracts from the overall portal user experience.
Fishbowl’s GSA Portal Search Suite seamlessly integrates the GSA with WebCenter and Liferay portals. The integration is made possible by a collection of JSR-286 portlets that provide a search box and search results layout directly within the portal. These configurable portlets let customers choose which Google search features to expose, and lets them mix and match portlets for specific pages. The GSA Portal Search Suite also includes an authentication mechanism to provide single-sign-on between the portal and the GSA when performing secure searches. All these features help ensure that searches conducted from the portal return results with higher relevancy, and that search pages match the look and feel of the portal, leading to an enhanced user experience.
Customers with WebCenter or Liferay Portal that are looking to improve relevancy and provide search features that users have come to expect can do so with the GSA. And now with Fishbowl’s GSA Portal Search Suite, a seamless and flexible integration is available decreasing time to value and helping to maximize your WebCenter, Liferay and GSA investment.
Fishbowl will be demonstrating GSA Portal Search Suite, as well as our other GSA value-add products, at Oracle OpenWorld from September 29th through October 1st. You can see us in booth #2036 Moscone South. To read the brochure, click here.
Oracle OpenWorld will be held from September 28-October 2 in San Francisco.
Fishbowl Solutions will once again be at Oracle OpenWorld this year to connect with fellow WebCenter users! The event is now only a few days away, and our team is really looking forward to discussing how our value-add solutions can help your organization.
Our booth in the exhibition hall will be located at 2036 Moscone South, and will feature demos of Mobile ECM, the Google Search Appliance, Portal Solution Accelerator, SharePoint integration, and a free iPad giveway. We will also have many representatives on hand to answer your WebCenter content, portal, or imaging questions. All exhibition halls will be open from 10:00 a.m. – 6:00 p.m. on Monday and Tuesday, and from 9:30 a.m. – 3:30 p.m. on Wednesday.
Other activities at this year’s event include:
- Sunday, September 28
A Successful Oracle WebCenter Upgrade: What You Need to Know
12:00 PM-12:45 PM, Moscone South 305This session’s speakers share facts and use cases that you will be able to apply to your Oracle WebCenter 11g upgrade. You will learn from tips and best practices from successful upgrades to Release 11g that you will be able to utilize as well. The session includes a fact-sharing discussion on upgrades; use case stories from Oracle WebCenter customers; and a roundtable forum during which attendees will be able to ask questions specific to their Oracle WebCenter Content, Oracle WebCenter Portal, or Oracle WebCenter Imaging upgrade.
- Wednesday, October 1
Automate Financial Processes for PeopleSoft and Oracle E-Business Suite
12:45 PM-1:30 PM, Moscone West 3018This session’s speakers share facts and use cases that you will be able to apply to your Oracle WebCenter 11g upgrade. You will learn from tips and best practices from successful upgrades to Release 11g that you will be able to utilize as well. The session includes a fact-sharing discussion on upgrades; use case stories from Oracle WebCenter customers; and a roundtable forum during which attendees will be able to ask questions specific to their Oracle WebCenter Content, Oracle WebCenter Portal, or Oracle WebCenter Imaging upgrade.
- Wednesday, October 1
Oracle WebCenter for Education and Research
2:00 PM-2:45 PM, Marriott Marquis Golden Gate C3Digital, social, and mobile technologies are creating new and transformational education experiences to engage students, faculty, parents, and administrators in their collective pursuit of student success. This session features case studies from higher education and K–12 that illustrate the power of Oracle WebCenter in enabling twenty-first-century learning.
- Monday, September 29
Oracle WebCenter and Oracle BPM Customer Appreciation Reception
6:30 PM-8:30 PM, Old Mint, Old Mint PlazaRegister for the reception here.
If you’d like to meet with any of Fishbowl’s representatives at the event, feel free to email firstname.lastname@example.org. To learn more about what we’ll be doing at OpenWorld this year, download our Focus On guide. See you in San Francisco!
Learn how The Digital Campus with WebCenter can address top-of-mind issues for creating exceptional digital learning experiences, put content in context for the user and optimize business processes
The global education market is under-going a fundamental transformation — from the printed textbook and physical classroom to newer digital, online and mobile experiences. Today, students can learn anywhere, anytime, from anyone on any device, bridging administrative and academic systems into single universal view.
Oracle WebCenter is at the center of innovation and engagement for any digital enterprise looking to empower exceptional experiences for students, faculty, administrators and researchers. It powerfully connects people, processes, and information with the most complete portfolio of portal, content management, Web experience management and collaboration technologies to enable student success.
Join this special event featuring the University of Pretoria, Fishbowl Solutions and Oracle, whose experts will illustrate successful design patterns and solution delivery for:
- Student Portals. Create rich, interactive student experiences
- Digital Repository. Deliver advanced content capture, tagging and sharing while securing enterprise data
- Admissions. Leverage image capture and business process design to enable improved self-service
Attendees will benefit from the use-case insights and strategies of a world re-knowned university as well as a pre-built solution approach from Oracle and solutions partner Fishbowl to enable a truly modern digital campus.
Dial in Numbers: U.S / Canada: 877-698-7943 (toll free)
Passcode: solutions2 Register Now
Sep 11, 2014
10:00 AM PT |
01:00 PM ET
If you are an employee or official of a government organization, please click here for important ethics information regarding this event.
Copyright © 2014, Oracle Corporation and/or its affiliates.
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This post comes from Fishbowl’s Mark Heupel. Mark is an Oracle Webcenter consultant, and he has worked on a few different projects over the last year helping customers integrate WebCenter with Oracle E-Business Suite and PeopleSoft. One of WebCenter’s strengths is it provides these integrations out-of-the-box, including a document imaging integration to automate invoice processing with WebCenter’s capture, forms recognition and imaging capabilities, as well as workflows leveraging Oracle Business Process Management. Mark discusses WebCenter’s integration with PeopleSoft and its managed attachments solution below.
Oracle’s Managed Attachments solution enables business users in PeopleSoft to attach, scan, and retrieve document attachments stored in an Oracle WebCenter Content Server repository.
One of the issues that our clients face when moving to Oracle’s Managed Attachments solution is determining what to do with the attachments that already exist in PeopleSoft. We at Fishbowl have come up with a method to migrate these attachments into WebCenter Content in bulk while still maintaining the attachments’ context within PeopleSoft.
A high-level view of the solution is as follows. Queries are written on the PeopleSoft side to export each of the attachments, as well as a file containing each attachment’s metadata and PeopleSoft contextual information, to a network share. This is a task done by a PeopleSoft administrator. We then use our Enterprise Batchloader product to bulk load these files into WebCenter Content. We’ve written a customization that overrides the set of services that qualify for Managed Attachments to include our Enterprise Batchloader service. Since the context of the attachments is included in the metadata file, the Enterprise Batchloader check-ins work in the same way that a normal check-in from Managed Attachments would and the attachments retain their PeopleSoft context. Let’s get into the details of how this works.
Managed Attachments Overview
In order to understand the migration strategy, we first need to understand how Managed Attachments works under the covers. The important piece to know for this migration is that the table that stores the Managed Attachment object information on the WebCenter side is the AFObjects table. This table stores the PeopleSoft context information as well as the dDocName of each of the attachments currently being stored in WebCenter. Here is an example of what the AFObjects table looks like:
Each row in this table represents one PeopleSoft attachment being managed in WebCenter Content. The dAFApplication, dAFBusinessObjectType, and dAFBusinessObject fields make up the context for where the attachment is located in PeopleSoft. The dAFApplication field represents the application, the dAFObjectType field represents the page, and the dAFBusinessObject field is a pipe delimited list of the primary key values from the page where the attachment is located in PeopleSoft. The dDocName field is simply the dDocName of the content item in WebCenter.
When a user clicks the Managed Attachments link on the PeopleSoft screen a request is made over to WebCenter that contains the contextual page information from PeopleSoft (dAFApplication, dAFBusinessObjectType, and dAFBusinessObject). Using this contextual information, a query is then made against the AFObjects table to find the content IDs of the attachments that should be returned back to the user. A similar request is made when a user checks in a document through the Managed Attachments screen in PeopleSoft. The PeopleSoft context information is sent to WebCenter, the document is checked in, and then a row is inserted into the AFObjects table that contains the PeopleSoft contextual information as well as the dDocName of the newly checked-in document.
Loading Content into WebCenter
In order to be able to successfully load a large number of content items into WebCenter, while still maintaining the correct PeopleSoft context, we had to write a customization to hook into the existing Managed Attachments check-in functionality. The AppAdapterCore component, one of the two components installed on WebCenter for Managed Attachments, contains the core Managed Attachments code. This component contains a list of services such as CHECKIN_NEW that, when called with the PeopleSoft contextual information in the binder (dAFApplication, dAFObjectType, and dAFObject), executes the query that inserts a row into the AFObjects table. The customization that we wrote overrides the list of services specified in the AppAdapterCore component to include our Enterprise Batchloader check-in services. By doing so, we’re able to hook into the same insert query that Managed Attachments already uses, assuming we have placed the correct PeopleSoft context information in the binder.
Here is an example of what a standard Enterprise Batchloader blf (batch load file) would look like:
As you can see, the file simply contains the action to take (insert), the location of the primary file, and the required metadata fields for WebCenter. In order to assign the correct PeopleSoft context we simply need to specify the dAFApplication, dAFObjectType, and dAFObject fields in the blf file:
This effectively places each of those fields into the binder in WebCenter. When Enterprise Batchloader is run and performs its check-ins into WebCenter, the Managed Attachments functionality gets called and a row is inserted into the AFObjects table for each attachment that specifies the PeopleSoft context information. As long as the correct PeopleSoft contextual information is placed into the Enterprise Batchloader blf file, we’re able to bulk load as many attachments as needed into WebCenter while still retaining the correct PeopleSoft context information for use with the Managed Attachments solution.
I hope this provides you with an example of how your existing PeopleSoft Managed Attachments content could be migrated to WebCenter. After all, getting this content into WebCenter has many additional benefits, such as version control, renditions, retention management and the ability to surface this content to WebCenter-based mobile apps and portals. If you have questions or would like to engage with Fishbowl on such projects, please email email@example.com.
The post Migrating Existing PeopleSoft Attachments into the Managed Attachments Solution appeared first on Fishbowl Solutions' C4 Blog.
Subscription Notifier Version 4.0 Enables WebCenter Users to Create Custom Content Email Notifications
Fishbowl Solutions’ Subscription Notifier has been used by many of our customers for years to manage business content stored in Oracle WebCenter Content. Subscription Notifier automatically sends email notifications based on scheduled queries. Fishbowl released version 4.0 of the product last week, and it includes several significant updates.
Now, users of Subscription Notifier can:
- Attach native or web-viewable files to notification emails
- Send individual notification emails for each content item
- Configure hourly notification schedules
- Run subscription side effects without sending emails
In addition to the latest updates, the product also offers a host of other features that enable WebCenter users to keep track of their high-value content.
You begin by naming the subscription and specifying whether emails should be sent for items matching the query. The scheduler lets you specify exactly when you want email notifications to go out (note the hourly option, new with version 4.0).
The email settings specify who you want to send emails to and how they should appear to recipients. The new “Attach Content” feature gives you the option of sending web-viewable or native files, which provides a way for recipients who don’t use Oracle WebCenter to still see important files. Using the query builder is very simple and determines what content items are included in the subscription. Advanced users also have the option to write more complex queries using SQL.
The Current Subscription Notifications page gives a summary of all subscriptions. In Version 4.0, simple changes such as enabling, disabling, or deleting subscriptions can be done here.
Subscription Notifier is a very useful tool for any organization that needs to keep tabs on a large amount of business content. It is part of Fishbowl’s Administration Suite, which also includes Advanced User Security Mapping, Workflow Solution Set, and Enterprise BatchLoader. This set of products works together to simplify the most common administrative tasks in Oracle WebCenter Content.